Birthday Party Checklist
Date & Time: __________________
THREE TO FOUR WEEKS BEFORE THE PARTY (Get out your calendar now & mark this date!)
__ Contact Ralph Dean to confirm date & time.
__ Make a guest list.
__ Make a tentative schedule of party activities.
__ Decide which decorations and favors to make and which to buy.
__ List all supplies needed.
__ Plan the party menu.
TWO TO THREE WEEKS BEFORE THE PARTY
__ Make/buy invitations.
__ Mail or drop off invitations.
__ Buy party supplies.
__ Start making party decorations and favors.
__ Order cake from bakery if you're not making your own.
__ Arrange for extra help.
ONE WEEK BEFORE THE PARTY
__ Finish decorations and favors.
__ Confirm any orders placed for cake and/or party supplies.
__ Bake cake and freeze it, if making your own cake.
__ Make any other foods that can be prepared ahead of time and store in the freezer.
__ Write out a final schedule of activities for the party.
TWO-THREE DAYS BEFORE THE PARTY
__ Buy remaining food for the party.
__ Buy film and/or videotape.
__ Check batteries for cameras, flash units and/or camcorders. (Often forgotten!)
__ Get an exact guest count. Tally responses and call those who haven't responded.
__ Call to confirm any services or entertainment.
ONE DAY BEFORE THE PARTY
__ Finish decorating cake or pick up from bakery.
__ Child-proof party area.
__ Decorate any indoor areas of party.
__ Prepare all "Do-Ahead" food.
__ Talk to the Birthday Child about thanking the giver and not saying, “I already have that!” or “I don’t like Scooby-Doo!”
THE DAY OF THE PARTY
__ Prepare the rest of the food.
__ Decorate outside party area.
__ Practice with the Birthday Child about thanking the giver and not saying, “I already have that!” or “I don’t like Scooby-Doo!”
__ Mark the outside of the house or the party area with balloons or a sign.
__ Keep your schedule of party activities handy.
If you have any questions contact me! Or if you need a different schedule for your party, NO PROBLEM! My goal is to meet and exceed your entertainment needs.